To have the most up-to-date information from IEPWriter in PowerSchool SIS and to correctly and accurately report student data to PDE, the following updates to student IEP/GIEPs need logged into the Student Enrollment Form. 

  • Primary exceptionality changes
  • Placement or building changes (excludes NACA but includes placement to/from institutions)
  • Newly identified IEP + GIEP
  • IEP Exit from Special Education (mostly speech)
  • GIEP Opt-Out
  • New 504 accommodation
  • Exit from 504


1. Student Number (or LEA ID in IEPWriter) is the information used by the form to retrieve student details from the system.  

2. Date of Change should be entered as the effective date of:

  • new placement or building
  • new IEP/GIEP/504 status

3. Is this Change Temporary? should be Yes if the student's time at an institution is temporary and the student is expected to return to the original or have a more permanent placement afterwards.


5. Type of Request for Student Services will be Enrollment change or internal transfer - NASD accountable for student


6. Change Reason determines the following questions to be answered to complete the form.  Please reference the below table for each option:

 

Building Change (does not include NACA/Beattie)
  • Special Education Placement - if the school you are looking for does not appear in the drop-down list, please reach out to the Data Team
 12 NASD Buildings + Special Education Placement (NAE-Reportable) are options
Change of Demographic (No Building Change) Logged by building team
Instructional Model Change (enrollment in or return from)
  • Percent Enrollment - if student is attending A.W. Beattie part-time, the percent enrollment also needs to be indicated
  • North Allegheny Cyber Academy - Waterfront
  • AEDY
  • Homebound --> to select this option, 3. Is This Change Temporary should be Yes
  • Instruction in the Home (Special Education Only)
  • A.W. Beattie Career Center
Foster Status Change
  • Resident (no longer foster)
  • 31- Federal Foster Care: For a child under the custody of a County Children and Youth agency who is eligible for Placement Maintenance benefits under the federal Title IV-E program.
  • 33 - State Foster Care: For a foster child who receives Medical Assistance but does not meet the requirements for Placement Maintenance under the federal Title IV-E program
  • 35 - Adoption Assistance/Foster Care from Another State: For a child placed in a Pennsylvania home by the child welfare agency of another state
McKinney Vento Status Change
  • Resident (no longer McKinney Vento)
  • Doubled-up: Sharing the housing of others temporarily due to a loss of housing, economic hardship, or a similar reason. This is the most common form of student homelessness.
  • Shelter/transitional housing: Living in emergency or transitional shelters, or awaiting foster care placement.
  • Hotels/motels: Staying in hotels or motels because there are no other adequate housing options.
  • Unsheltered: Living in public or private places not designed for sleeping, such as cars, parks, campgrounds, or abandoned buildings.
  • Substandard housing: Residing in housing that is unsafe, unhealthy, or lacks basic utilities.
Residency Status Change
  • Resident
  • 30-Day Follow Up Needed
  • Third-party Resident Owner/Lease Holder (§13-1302)
  • Third-party Responsible Resident (§13-1302)
  • Nonresident Students in Foster Homes (§13-1305)
  • Nonresident Students in Institutions (§13-1306)
  • McKinney Vento
Grade Level Change
Exceptionality Change Only applies to Primary Exceptionality changes
Contact Change
  • Custody Change
  • Restricted Contact
  • No Longer Restricted Contact
  • PFA

Change Approval Status - indicate as appropriate for the situation

Note to the Registrar - if any details need to be captured for the Registration/Data Teams to be aware of, please indicate in this field


You will receive a confirmation email once the form has been submitted successfully.  If a change needs to be made to one of the field entries, please reach out to the Registration/Data Team members.  Once the enrollment update is processed, you will receive an email notification with the update.


The Student Enrollment Form is also accessible from:

TigerID > SharePoint > Student Data Hub